banner Standard (skinny

Representative Assemblies

This section contains the agenda and current documents related to the current Representative Assembly meeting

Agenda and Documents
Minutes and Decisions
Next Meeting Dates
Resolution Submission Form
CV - RA Positions
Commitment to Solidarity
Members' Guide
Submit Meeting Expenses

About this event

Representative assemblies take place three times a year where elected local representatives across the province come together to approve the BCTF’s budget, elect the Judicial Council and Committee of Ombudspersons, and make policy/procedure decisions for the Federation.

This year, the Fall Representative Assembly will take place November 1–2 at the Victoria Conference Centre. If you are a local representative, local president, or Executive Committee member, please take a minute now to register (login required). If you are a local president attending in the role of alternate local representative, please register as a local representative so that you may collect your voting cards.

Frequently asked questions

Expand all

Where and when is the 2024 Fall Representative Assembly?

Friday, November 1, to Saturday, November 2, 2024, at the Victoria Conference Centre.

The meeting will commence at 11:00 a.m. Friday, and likely be scheduled to adjourn at 5:00 p.m. Saturday. The agenda will be set in October and made available in the current agenda and meeting documents section below.
Who attends?

Elected local representatives, local presidents, and members of the Executive Committee.
Where can I find the previous memos about the RA?

Previous memos will be posted in the current agenda and meeting documents section below. (login required).
How do I register?

Local presidents, local representatives, and Executive Committee members can register here.
What do I need to know before making my travel arrangements?
Travel information
- BCTF policy states that travel expenses should be reasonable and appropriate in the circumstances, taking into consideration safety, practicality, efficiency, and cost.
- Please review the driving reimbursement chart available in the current agenda and meeting documents section below. (login required).
- The meeting will start at 11:00 a.m. on November 1 to facilitate morning travel to Victoria where possible. Attendees unable to travel that morning may arrive and stay the night before. The expected adjournment time is 5:00 p.m. on Saturday, November 2, 2024.
- More travel information: Travel expense and reimbursement information for BCTF members and staff.
How do I book my flight and hotel?

Flights

If you are flying, please make your travel arrangements through W.E. Travel as soon as possible to get the best price. For their contact information and program code, please refer to the memos sent directly to you.

Hotel

The BCTF has reserved a block of guestrooms in Victoria that you must book using the link provided in the memos sent directly to attendees. Please complete the online booking by Monday, September 30, 2024.

Please note, if you wish to upgrade your room or order any additional services, this will be billed directly to you. To book with this link, you are required to provide a credit card where a deposit of $100/night will be deducted from your credit card and reimbursed to you after checking out.
What nights can I book a guestroom for?
Accommodation for those attending from outside the area will be allowed as follows:
- Thursday, October 31—if required to facilitate travel.
- Friday, November 1—eligible to stay at BCTF expense.
- Saturday, November 2—if required to facilitate travel home.
If you require additional nights to allow for travel, please email rasupport@bctf.ca.
The hotel link is asking for my credit card information. Will I be charged?

No. The BCTF block at the hotel has direct billing set up with a special group rate that we’ve contracted. Please use the booking link provided in the memos rather than phoning or using the hotel’s public reservation site. The price of the hotel will appear, but you will not be charged. Note that you will need to swipe your card when you check in to the hotel for an incidentals deposit, which will be reimbursed after you check out.
What if I don’t have a credit card to book my room with?

If you are unable to use a credit card, please email rasupport@bctf.ca.
How do I change my room booking?

If you need to make changes to your room booking, please contact the hotel directly (contact included in the memos). Any no-shows will be billed to the local.
Can I take an Uber or Lyft?

As per Procedure 10.I.04—9, the BCTF does not reimburse the cost of ride-hailing services (i.e., Uber and Lyft) unless there is no other safe and local alternative. Please email rasupport@bctf.ca prior to the event for special approval.

I’m a new local representative. What do I need to know?

How do I submit a local resolution?

Local resolutions are submitted using the online RA local resolution submission form.
When do I need to submit local resolutions by?
Local resolutions received:
- three weeks prior to the RA (October 11)—will be sent out to locals along with the agenda and will be costed. These costings will be available to local representatives at the RA.
- ·one week prior to the to the RA (October 25)—will be added electronically to the local resolutions document available to members and they will be included in the agenda as a local resolution. However, they will not be costed.
- Less than a week before the RA commences (after October 25)—will be considered as late resolutions by the RA Agenda Committee if the matter dealt with in the resolution occurred too late for the motion to be submitted at least one week prior to the RA.
Can I request a sign language interpreter?

Yes! If you or a member requires sign language interpreting, please email rasupport@bctf.ca as soon as possible as the availability of these services are limited. Please note, live open captioning will be provided and projected on the screens.
I can’t attend anymore! What do I do?

If, for any reason, you are unable to attend the RA, please email rasupport@bctf.ca with the name of your alternate delegate.

If you need to cancel your hotel or switch your name to someone else’s, please contact the hotel directly. Any no-shows will be charged to the local.

If you booked any flights or accommodation through W.E. Travel, please contact them right away to change or cancel your reservations. You can call them directly at 604-969-5585 or toll free at 1-800-663-4703.
Can observers attend?

If you plan to attend as an observer, please make sure to work with your local before registering as hotel accommodations and any other expenses will be billed to the local.
What can I expense?
Please review the BCTF’s expense webpage to:
- read information on allowable expenses and receipts.
- submit an expense form online (login required).
- sign up to receive expenses by electronic fund transfer.

When:	Friday, October 18, 2024
Time:	9:00–11:30 a.m.
Where:	This will be held virtually. You will receive the Zoom link the day before the training.

Representative Assemblies

About this event

Frequently asked questions

You must login to view governance information on this page