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BCTF Accommodation Guide

Foreword

The Treasurer’s Office has prepared this accommodation guide to provide BC Teachers’ Federation staff and members with guidelines for selecting, booking, and paying for hotel accommodation while on BCTF business. The hotels in this guide offer negotiated rates secured by BCTF staff, and most are unionized, comfortable, and conveniently located near airports to support easy travel.

If you have any feedback on any of the properties listed in this guide, please feel free to contact Cheryl Law, Office of the Treasurer and CFO, claw@bctf.ca.

 

W.E. Travel contact information

The BCTF deals exclusively with W.E. Travel. You are encouraged to use W.E. Travel to book your accommodation.

If you choose to make your own hotel reservation for business purposes, please state that you are with the BCTF to get the BCTF rate. Some hotels are available for personal stay. Please see notes under your choice of hotel.

Hours of operation: Monday to Friday,—8:30 a.m. to 5:00 p.m.
Telephone: 604-969-5585 or 1-800-663-4703

You may also email your requests to any of the agents, and they will respond to your email within 24 hours (excluding weekends):

 

Program code/Reason for travel

When you call or email W.E. Travel, the agent will ask you to provide the full BCTF program expense code (e.g., F100-600500-1100) along with your reason for travel (e.g., Finance Committee meeting). If you do not know the full program code, please contact the staff person representing the program for which you are travelling. Please note that flights cannot be booked without a valid program code.

Booking hotels for business use

The W.E. Travel agent will first try to book you into a unionized hotel, if one is available, at either their rate or the BCTF's rate—whichever is lower. If no unionized hotel is available (or if the town you are travelling to has no hotels listed in this guide), the agent will find other suitable accommodations. This guide is not intended to be a complete list of all available hotels. It is intended to encourage you to use hotels with which the BCTF has an established relationship, but it is not restrictive. We prefer that you stay in unionized hotels whenever possible and that the daily rate is consistent with those of the hotels listed in this guide.

Direct billing vs. using your own credit card

There are typically only two methods of paying for your hotel:—direct billing to the BCTF or a personal credit card. If a hotel in the guide has approved a direct billing arrangement with the BCTF, the hotel will invoice the BCTF for room and taxes for the duration of your stay. To confirm this arrangement, the travel agent will ask the staff person for your program to send a “direct billing authorization” to the hotel, which will guarantee payment and provide an expense code.

Please note, however, that most hotels will ask you to provide your own credit card when checking in for any incidentals and any additional charges related to your stay (e.g., meals, parking). You will pay for these charges upon check-out and claim any business-related expenses on your expense voucher. Members who wish to have the credit/debit card deposit waived should contact the staff person responsible for organizing the event, so they can arrange an alternative deposit method with the hotel.

If you are reserving a hotel room for business purposes at a property that does not offer direct billing, you will need to provide your personal credit card to:

- the travel agent to secure the reservation
- the hotel at check-in to guarantee payment for all expenses related to your stay.

Upon check-out, you may use credit, cash, or debit to settle your account. You can then submit your expenses to the BCTF for reimbursement on your expense voucher. Please ensure you retain a copy of all your receipts. Note that incidental charges should be reversed on your card within a few days after you check out.

Single vs. double occupancy

The BCTF covers the cost of a standard single room, including room rate and taxes, unless prior approval for an upgrade has been granted by the program co-ordinator, or if no other room type is available. Any additional room charges will be your responsibility. Listed rates do not include taxes, are typically subject to availability, and are based on single occupancy. If you are sharing a room, you must inform your program co-ordinator and/or W.E. Travel to arrange a double room.

As per BCTF policy, sharing accommodation is encouraged at BCTF events. If you are sharing a room with another member, each of you may claim $20.00 per night. If you are bringing a guest who is not a member, you will be personally responsible for paying the difference between single and double occupancy rates.

Booking hotels for personal use

Some hotels listed in this guide allow members and staff to use BCTF rates for personal stays, although rates may be subject to availability. You may be asked to provide your BCTF and/or personal identification. Please note that direct billing is only available for business stays. If you are booking a hotel for personal or leisure purposes, you must use your personal credit card.

You may also wish to view discounts available to BCTF staff and members through the BCTF Advantage program.

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Accommodation Guide

  • Burnaby

  • Campbell River

  • Castlegar

  • Cranbrook

  • Dawson Creek

  • Duncan

  • Golden

  • Kamloops

  • Kelowna

  • Kimberley

  • Nanaimo

  • Nelson

  • New Westminster

  • North Vancouver

  • Parksville

  • Prince George

  • Prince Rupert

  • Richmond

  • Salmon Arm

  • Smithers

  • Surrey

  • Terrace

  • Vancouver

  • Vernon

  • Victoria

  • Williams Lake

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We acknowledge that BCTF office is located on the unceded lands of the Coast Salish people, including the territories of the xʷməθkwəy̓əm (Musqueam), Səl̓ílwətaʔ/Selilwitulh (Tsleil-Waututh) and Skwxwú7mesh (Squamish) Nations.

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